The Ultimate Online Toolkit for Recruitment Agencies The Ultimate Online Toolkit for Recruitment Agencies Skip to content

The ultimate recruitment toolkit

It’s undeniable that digitalisation is transforming the world of recruitment.

Though nothing can replace the interactions you have with clients and candidates, there is are an increasing number of digital resources being designed to streamline processes, free up time and make your life easier.

We’ve put together the ultimate online toolkit for recruitment businesses.



Can’t find a phone number or email address? Are your LinkedIn InMails being ignored? Maybe these sourcing tools could be beneficial.

Lusha is a great sourcing tool that finds you email addresses and phone numbers with just one click. However you’re limited to just five results a month on the free account, so to get the best out of it, you’d have to upgrade to a paid version.

Anything that’s used by 30% of Fortune 100 companies and lists Microsoft and Apple among their endorsers is worth considering. It’s a nifty AI engine that scours social media and the web to find a number or email contact for you.

Signal Hire
Signal Hire searches for personal emails, messengers and social networks to find contact details. It also gives you the option to export candidates from SignalHire directly to your current ATS.

Need to quickly find an IT specialist? AmazingHiring searches for candidates who don’t actively go on job boards or LinkedIn, they source their data from sites such as GitHub, Stackoverflow and Behance to name a few.

Remove the confusion from Boolean search so that recruiters no longer need to pair together ANDs, ORs and NOTs. It also extends your search across fifteen different social sites.

Indeed Free CV Search
Search Indeeds database of CVs for free.

High quality lead database that connects you to the right candidates.

Intelligence Search Chrome Plugin
Facebook, LinkedIn and Twitter Search tool. Specify the criteria of your search and this tool will help you search the main social networks.

Simple to use app which will help you find personal email and phone number from social media.

Hunter lets you find email addresses in seconds and connect with the people that matter for your business.

Prophet Chrome Extension
Uncover more information about people. Prophet finds emails, phone numbers, social profiles and more.

Adorito looks up business and professional information: email, phone, address right on the LinkedIn website.
Advanced webscraper tool, pull off lists and information from websites

UpLead is a B2B prospecting tool that provides you instant access to 30+ million contacts. You can filter by 50+ criteria to find your ideal next customers and download their direct contact information to excel.

Slack, the workplace communication tool has 10 million daily active users. Integrations with SaaS products like Salesforce, Jira, and HubSpot as well as cloud providers like Google Cloud and Box, creates a great blend of users to network with through Slacks Communities.

Reddit is a social news aggregation, web content rating, and discussion website. With over 300 million unique users engaging every month, Reddit’s strength is among 18-29 year old males. Great article from Workable about how to recruit on Reddit.


Research & curation

There is so much information online that it can be hard to find quality content to share with your audience. These tools could help you with your search.

Pocket is your place to quickly save, discover, and recommend the best, most interesting stories on the web for you to view anytime, on any device.

Feedly lets you organise, read, and share information you need to stay ahead of the next big trend in your industry.

Mainly used by marketers, BuzzSomo is a great tool which quickly searches for trending content that is being engaged by others for you to share on your social media channels.

RSS Feedburners
RSS feeds might be a bit outdated but if you’re looking to be a thought leader on your industry you’ll need to digest a huge amount of news. RSS feeds can be a good way to do this. Dynamic news boards like Flipboard and Zest allow you to personalise your incoming news so that every article is tailored to your interests.


Customer relationship management (CRM)

TextRecruit lets you manage communications with your candidates over text, increasing interaction rates significantly.

Bullhorn’s helps recruiters manage the entire recruitment and applicant management process from a single, easy-to-use interface.

Firefish combines your ATS and the web and focuses on four areas: Reach (SEO and landing page development to reach candidates), Engage (reach out to new candidates and monitor existing relationships), Recruit (tools that assist with candidate placement) and Analyse (data analytics for the core software features).

Broadbean allows you to source candidates, advertise jobs and has recruitment data management solutions.

Beamery connects to all of your other recruiting systems and gives you one system to manage and engage every candidate that touches your brand – past, present or future. They help companies nurture passive talent and build a pipeline for future roles.

Recruitly is an applicant tracking system, CRM, marketing and job distribution software designed to streamline your agency recruitment process.



All teams want to be efficient, engaging and to improve knowledge sharing in the workplace. Here are a selection of tools which could help you achieve this.

A real-time messaging service that creates an ongoing conversation with co-workers that can be split into channels and departments.

Crugo is a team communication & organisation platform that increases productivity by helping teams work better together. It allows teams to communicate instantly, share files, assign tasks, plan calendars and follow news feeds, all within a single cross-platform application.

Ryver is a team communication and task management platform within a single solution so all your chats & conversations get converted into real work.

Azendoo helps you organize your work, plan team projects, share documents and sync with your team, outside of email.

Bitrix24 is a social enterprise network that’s 100% free to small businesses (under 12 employees). It combines CRM, social media, project management, file sharing and more.

The real value of email lies in the journey it sets you on which is why recruiters need to know who’s opening, reading and engaging with their emails.



If you want to be more productive, you need organisational tools that make your daily tasks faster and simpler.

A simple typo in an introductory email can affect your entire credibility in a serious business discussion. Grammarly is an online sub-editor that keeps your writing on point and free from mistakes.

An online bulletin board that keeps a tidy overview of your ongoing projects.

After partnering with Sequoia in a $100m funding round it’s no surprise they market themselves as the primary player in the video conferencing scene. Zoom offers flawless integration across all devices enabling meetings, interviews, webinars and multiple party conferences.

Calendly provides a clean, simple way to let people schedule meetings with you when you’re available. Set up your availability for various meeting types, then send sales leads, clients, or co-workers a link that will show them your availability.

Dragon Dictation
Ever thought you would be able to write a report whilst driving or on-the-go? With a digital dictation device you can populate spreadsheets, write reports and post updates all hands-free.

Honeit easily lets you record, transcribe and cooperatively assess answers, the real-time interview dashboard allows the interviewer to timestamp questions, tag skills and share recorded highlights with peers and hiring managers.

A digital notebook that allows you to pin good ideas, images, scribbles and numbers to revisit later.

Recruiters are often criticised for their lack of contact which Boomerang helps address by streamlining your inbox. Attach a read receipt to emails, receive a reminder to follow-up where necessary and schedule your outgoing messages at prime times.


Social media management

For multiple social accounts and engagement, you need a control room to distribute it from.

Save time and manage all your social media in one place. Buffer is a simpler way to schedule and track the performance of your posts.

Dlvrit enables you to autopost to your social media accounts through RSS feeds.

Tweet Deck
Social media dashboard application for management of Twitter accounts.

Edgar organizes your social media updates into a searchable library.

Hiplay allows you to build content libraries and recycle posts automatically.

Lets you execute social media strategies across multiple social media networks, including Facebook, Instagram, Twitter, Linkedin, Pinterest and YouTube.

Social media marketing solution to boost your productivity across multiple channels including Facebook, Twitter, LinkedIn, and more.

Sprout Social
Sprout enables brands to simplify social management, reporting, publishing, customer service, engagement



Need to design something but don’t have a designer or creative package? Then one of these tools are ready to save the day!

If you’re after a simple infographic or an image to accompany your social message, then Canva offers the quick wins for those with limited design skills.

Canva Resume Maker
Help your candidate’s CV stand out with customisable templates in Canva’s Resume Maker.

Whether it’s a photo editor, pic collage, logo, invitation or poster maker you’re looking for, Snappa is a quick and easy solution for you.

Crello is a new visual editor that simplifies the design process for everyone. It’s an easy solution that eliminates the need for complex design tools to create visuals. Now, you can create your own designs in just a few clicks.

Design Wizard
Design Wizard is the latest addition to the graphic design tool family, allowing you to personalize high-quality images and videos in seconds.

Unsplash is a free, crowd-sourced stock photo service, offering millions of images to download and use.



Are you getting the feedback and engagement that you need to drive decisions? Whether it’s quick dynamic questioning or in-depth market research – these streamlined surveys and quizzes provide you with the insight you need.

Helps you create engaging and conversational online forms, surveys, quizzes, landing pages, and more.

Qualaroo collects the voice of customer feedback that can be used to drive conversion rates.

Drive your business forward by using their free online survey tool to capture the voices and opinions of the people who matter most to you.



Here’s a list of customised dashboards that can help you explain your traffic and acquisition.

A customisable dashboard that can broadcast your live metrics, KPIs and goals for the office to see. Having a visual counter is one way to keep the carrot and stick going in recruitment and keeps everyone moving in the same direction.

Google Analytics
You can measure just about everything with Google Analytics… if you have the patience to learn how. Who’s coming to your site? From where? What are they searching? What are they engaging with? How long are they staying? What’s working and what’s not?

Google Search Console
A reliable way to speed up your site and discover the SEO capabilities you could be capitalising on. Seek out the sage advice of Neil Patel on this.

We’re not suggesting you go away and starting using every single one of these suggested digital tools. However, it is definitely worth taking a look at the ones that will free up resources in areas of your business that are currently taking up to much of your valuable time.


This article was originally published on June 22, 2017 and updated June 11, 2019

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  • State of the contract market
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  • 5 Sectors primed for growth in 2020

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